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The Massachusetts General Hospital’s Medical Practice Evaluation Center (MPEC) is seeking a full-time Grant Coordinator to facilitate management of the Center’s sponsored research portfolio throughout the award life-cycle. The incumbent will ensure the successful execution of sponsored awards in compliance with institutional and NIH/foundation policies and procedures and will provide oversight of existing MPEC assets.
Interested candidates should apply via
** When applying, please upload a resume along with a cover letter. **
For more information regarding our group, please visit
PRINCIPAL DUTIES AND RESPONSIBILITIES:  Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.
Assist in the sponsored research grant application process, including:
·        Drafting and proofreading administrative components of grant applications
·        Reviewing documents for compliance with institutional and sponsor requirements
·        Completing sponsor and institutional application forms
·        Developing study budgets
·        Search for funding opportunities and investigate those of interest to MPEC researchers
Monitor and execute fiscal functions of the Center:
·        Assemble and submit orderly and comprehensive expense reports for reimbursement
·        Facilitate routine procurement transactions such as check requests and purchase orders, following institutional policies and procedures
·        Work with Supply Chain personnel to establish new vendors for purchasing and contracting
·        Monitor project expenditures, including monthly assessments of fund activity
·        Prepare and maintain financial reports on an ongoing basis
·        Work with Grant Administrator and Research Finance to resolve accounting issues
·        Collaborate with Principal Investigators and Grant Administrator on annual grant progress reports
·        Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
·        Collaborate with the Compliance Specialist to ensure appropriate approvals and agreements are in place for human subjects work and data transfers; monitor as appropriate through award life cycle
·        Assist with maintenance of study records, including electronic regulatory study binders, electronic lab notebooks, data management plans, and publication records
MPEC responsibilities:
·        Develop systems for tracking existing Center assets, including computer hardware and software
·        Provide ongoing asset management, including serving as the liaison between Center personnel and the Partners Research Computing offices
·        Collaborate with Grant Administrator and Administrative Manager to guide and educate fellows and younger investigators in the MPEC through pre- and post-award grant processes
·        Other duties as assigned when research policies change or workloads increase
Job qualifications include:
  • Bachelor’s degree
  • 1-3 years of related experience in fiscal or project coordination
  • Intermediate Excel skills required; advanced skills preferred
Planning, Organizing, and Coordinating:
·        Time management skills with the capability to prioritize among multiple requests from multiple individuals and the ability to change direction in response to a fast-paced work environment
·        Attention to detail in all aspects of work
·        Problem-solving ability, including the ability to gather information, identify resources, and imagine alternatives
Communication Skills:
·        Cognizant and respectful of cultural differences in communication approach
·        Excellent written and verbal communication skills
·        Ability to represent the Center with the utmost professionalism and ability to build strong relationships inside and outside of the group
·        Ability to work successfully in a team environment
·        Sense of humor is a must
Professionalism and Integrity:
·        Ability to maintain confidentiality
·        Ability to work in an environment that reflects diverse work styles and perspectives
·        Maintain utmost confidentiality with sensitive and personal information
Duties will be carried out in a typical office environment. Occasional hours outside the 9-5 workday may be required, with overtime compensation as appropriate, particularly around grant submission deadlines.
The above is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities or skills of personnel so classified.